How to Share Notes and Notebooks

This article belongs to the Evernote Business Guide for Users

 

Evernote lets you quickly and easily share any of your notes and notebooks with other people, if you choose. Here are a few ways to share your notes:

  1. Send a single note via email
  2. Share link (URL)
  3. Share a notebook with one or more individuals
  4. Share a notebook with everyone in your Evernote Business*

*Only available to Evernote Business users


 

Send a single note via email

Sending a note via email lets the recipient view the contents without having to log into Evernote.

You can share:

Try it

  1. Open any note
  2. Open the Share menu. It looks a little different on each device.

     

    Examples:     
  3. Select Mail or Email

Tip: A note sent via email will include any attachments, so notes with many large files and attachments may take a long time to send and download.

 

Share a link (URL)

A quick way to share a note is via a link, or URL. Anyone who has access to this link can view the contents of your note with one click. If the recipient is an Evernote user, he or she can also save a copy of that note to his or her Evernote account. The most recent version of your note will always be shown, along with any attachments.

When to share a link to a note:

Try it

  1. Open any note
  2. Open the Share menu. It looks a little different on each device.

     

    Examples:     
  3. Select Copy Link or Copy Share URL
  4. Paste the link into your email application, chat window, or social network

Remember: anyone who has the link for a note can open and see the note contents, and your note URL could be shared beyond your initial recipient. If you prefer to restrict access to the note, we recommend sharing via Shared Notebooks (instructions below).

Tip: You can stop sharing a note at any time. Simply open the Share menu and select "Stop sharing."

 

Share a notebook with others

Share a notebook to allow others to view a collection of your content and, if desired, edit and add notes.

Use Shared Notebooks to:

When you invite someone to join your notebook, you can select their permission level:

**Modify Notes and Modify and Invite Others options are only available to Evernote Premium and Evernote Business users. Permissions are determined by the notebook owner, so a Premium or Business user can share and allow a Free user to modify and add notes.

Learn more about these and other features of Evernote Premium and Evernote Business.

Try it

  1. Open your list of notebooks
  2. Find the notebook you want and select the Share button. Depending on your device, you may see the Share button by opening the notebook Edit menu (iPhone, iPad, iPod Touch), Options menu (Android), or just by selecting or hovering over the notebook.
  3. From the sharing menu, choose Invite individuals
  4. Add your invitees' email addresses
  5. Select the appropriate sharing permissions
  6. Add an introduction message to be sent in the email invitation
  7. Invitees will receive an email containing a link to preview or join the notebook and add it to their Evernote account. If you are an Evernote Business user and share a Business Notebook with other members of your Evernote Business account, those users will not receive the confirmation email and will instead automatically see the notebook in their accounts the next time they sync.

 

Share a Business Notebook with everyone in your Evernote Business

Evernote Business users can share a Business Notebook with their entire business. Any user in the Evernote Business may preview and join notebooks that other users have shared with the Business.

Share anything that might be useful to your business, such as:

Try it

  1. Open your list of notebooks.
  2. Business Notebooks cannot be shared outside of your Business. Find the notebook you want to share and select the Share button. Depending on your device, you may see the Share button by opening the notebook Edit menu (iPhone, iPad, iPod Touch), Options menu (Android), or just by selecting or hovering over the notebook.
  3. From the sharing menu, choose Share with Business
  4. Select the appropriate sharing permissions. Permissions work the same as those for sharing a notebook with other individuals.
  5. Add a description for this notebook. This description will be visible to anyone browsing notebooks in the Business Home.
  6. Select Share to start sharing the notebook.

Tip: You can set up a notebook so that team members can edit and add note while the entire business can see (but not edit) the notes in your notebook. To do this, invite your partners individually via email and grant them Modify access. Then, publish the notebook to the Evernote Business with View Notes access.

Note: Evernote Business users can share multiple Business Notebooks with other coworkers. To learn more, see the knowledge base article.

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