Evernote lets you quickly and easily share any of your notebooks with other people, if you choose. Share a notebook and allow others to view and collaborate on work.
Use shared notebooks to:
- Organize a group project – Collect all your meeting notes, files and to-do lists in one place.
- Build a creative repository – Save design inspiration, articles and photos.
- Plan a business trip – Put your itineraries, packing list and phone numbers where you can always access them.
How to share individual notes without sharing the entire notebook
Different ways to share notebooks:
- Share a notebook with one or more individuals
- Share personal notebooks as links (URLs)
- Share a notebook with everyone in your company's Evernote Business account
1. Share a notebook with one or more individuals
Share a notebook in Work Chat
- Open the notebook list and find the notebook you want to share.
- Click the Work Chat button (speech bubble with an arrow) that appears when you hover over a notebook (desktop computers) or tap Edit (iPhone, iPad, or iPad Touch) or tap the options menu (Android).
- Set the permission level to 'Can edit and invite', 'Can edit', or 'Can view'.
- Enter at least one email address (or select at least one contact), type a message if you'd like to, then click or tap Send.
When you share a notebook using Work Chat, recipients can open the notebook directly from the chat and immediately chat with you about it. Once someone views a personal notebook shared with them in Work Chat, that notebook is added to their account. Any time someone shares a business notebook with other members of their business, the notebook is automatically added to the recipient's business notebooks list the next time they sync.
More about sharing notes in Work Chat
Set permission levels
When you invite someone to work with you in a notebook, you decide how much access to give them:
- Can edit and invite: Invitees can make changes to notes, add notes share individual notes via email and public URLs, and invite additional users to view and edit the shared notebook.
- Can edit: Invitees can make changes to notes, add notes and share individual notes via email.
- Can view: Invitees can only view notes in the shared notebook.
Change notebook permissions or stop sharing
To view and edit permissions for notebooks you've already shared, find the notebook from the notebook list, then do the following:
- Windows: Hover over the notebook and click Share to view and change permissions. To specify people you'd like to stop sharing a notebook with, select the 'X' next to their name.
- Mac: Right-click the notebook and click Manage notebook sharing... to view and change permissions and select the people you'd like to stop sharing a notebook with. To specify people you'd like to stop sharing a notebook with, select the 'X' next to their name.
- iPhone, iPad, or iPod Touch: Tap ‘Edit’ at the top of the screen, tap the info (letter 'i') button, then tap 'Notebook permissions'. To specify people you'd like to stop sharing a notebook with, tap their name, then tap 'Stop sharing'.
- Android: Tap the options menu (three vertical dots) next to the notebook name and tap Modify. From this page you can change permissions and stop sharing the note.
2. Share personal notebooks as links (URLs)
Available on desktop computers
You can share (publish) a notebook as link (URL). Anyone who has the link can access the notebook. You decide whether you want to make this link available to a few outside vendors, to all your clients, or to anyone and everyone on a social feed.
To publish a personal notebook as a link for others to access:
- Open your list of notebooks (make sure to display personal notebooks) and choose a notebook to publish.
- Right-click on a personal notebook and select Publish Notebook... (Mac), or select Modify Sharing..., then click Publish (Windows Desktop).
3. Share a notebook with everyone in your company's Evernote Business account
You can share (publish) a business notebook with your entire company so that anyone who is part of the company's Evernote account may view the contents and add it to their notebook list. If you want to publish a personal notebook to your company's Evernote account, you'll first need to convert it into a business notebook.
More about converting personal notebooks into business notebooks
Share anything that might be a good resource for your company, such as:
- Company contact, partner, and client lists.
- Projects of interest to others in the business
- Company orientation materials and forms
To publish a business notebook so that everyone across the business can access it:
- Open your list of notebooks (make sure to display business notebooks) and choose a notebook to publish.
- On desktop computers, right-click on a business notebook and select Publish Notebook... (Mac), or select More Sharing..., then click Publish (Windows Desktop). On iOS devices, tap Edit, tap the info ('i') button, then tap 'Publish to Business'. On Android, tap the options menu (three vertical dots) next to the notebook name and tap 'Publish'.
- Add a description for your notebook. This description will be visible to anyone browsing notebooks in the business home.
- Give your team the level of access you want and select Publish to start sharing the notebook.
You can select the level of access your whole team will have—'can view', 'can edit', or 'can edit and invite'. You can also use a mix of permissions across individuals and the business, for example, inviting the company to view the employee handbook but only inviting members of HR make edits.
Note: If you ever decide you want to remove company-wide access to a notebook, select or tap the 'X’ beside your company's Evernote account name in the share settings.