How to use the ScanSnap Evernote Edition Scanner

Introduction

Ways to use the ScanSnap Evernote Edition

  • Declutter your desk at home by scanning all your paper records
  • Manage travel documents, business cards, photos, and receipts
  • Scan and share documents at work

Best of all, everything you scan is available, searchable, and shareable in Evernote on your computer and mobile devices.

Next

First, set up your scanner.

Setting up the scanner

Step 1: Download and install the software

Before plugging in your scanner, download and install the scanner software on your computer.

Download the Windows and Mac installer from the Evernote website.

Step 2: Plug in and open the scanner

Plug the supplied USB cable and power adapter into the scanner and connect the USB to your computer.

Open the scanner and it will power on.

Step 3: Set up auto-filing notebooks

When you scan files, your ScanSnap Evernote Edition Scanner will automatically detect each type of file and organize it into your preferred Evernote notebook and, if desired, add a tag. The setup process will walk you through selecting a notebook for each document type: documents, receipts, photos, and business cards.

Next

Learn how to scan any type of file.

Scanning

To start, just place your pages into the scanner, adjust the width of the paper guide, and press the green Scan button.

Documents scanned with the ScanSnap Evernote Edition will be:

  • scanned double-sided
  • automatically rotated and oriented properly
  • automatically cropped
  • saved as the appropriate file format
  • searchable inside Evernote by any text inside the document

Scan everything

You can scan a whole stack of different types of documents at once with ScanSnap Evernote Edition. Each stack of papers, business card, photo, or receipt will be automatically recognized, put into a unique note, and organized accordingly.

By default, everything you scan is automatically recognized, processed and auto-filed. If you plan to scan a batch of similar papers, change to the appropriate Scan mode from the ScanSnap Manager Evernote Edition options inside the task bar or menu bar.

Scan by document type

If you plan to scan a large number of documents of a similar type, such as a batch of receipts, you can ensure they are all filed as receipts by changing the scanning mode from Automatic to the Receipts, or whichever type of file you’ll be scanning.

To do this, simply open the ScanSnap Manager preferences from the task bar or menu bar and select the type of document you'll be scanning: Documents, Business Cards, Receipts, or Photos.

Documents

Scan your mail, bills, warranties, tax returns, and more. Evernote gives you the ability to search inside scanned documents so you’ll always have access to your most important information.

A stack of regular pages is recognized as a single document and stored as a PDF file.

Business cards

All those business cards you've been collecting don't need to clutter your workspace. Place them face-down in the document feeder and scan them all at once to Evernote.

Each business card is saved as a picture inside an individual Evernote note. Login to your LinkedIn account and Evernote will also turn them into rich contact notes with pictures and social network information.

Receipts

From expense reports to taxes, it's important to keep your receipts. Better yet, let Evernote keep them for you.

Each receipt is saved as a picture inside an individual Evernote note.

Photos

Your cherished memories, preserved in one place. Place them face-down in the document feeder to easily scan them into Evernote.

Each photograph is stored in an individual note as a high-resolution scanned image.

Scanning Tips

  • Make sure you raise the paper chute prior to beginning a scan
  • Make sure documents are centered by adjusting the paper chute brackets

Next

Run through our Scanner Troubleshooting steps if you have any trouble.

Wireless scanning

The ScanSnap Evernote Edition is Wi-Fi enabled so you can scan wirelessly from wherever it's convenient. You could scan receipts and photos from the kitchen counter, for instance, or business cards and legal documentation at your desk.

Note: You can pair the scanner with one computer at a time or connect other computers with a USB cable.

Step 1: Open ScanSnap Manager Wi-Fi tab

  1. Connect the scanner to your computer via USB cable
  2. Open ScanSnap Manager Evernote Edition software from your computer's taskbar or menu bar
  3. Click the gear icon to open the settings
  4. Select the Wi-Fi tab

Step 2: Enable Wi-Fi settings

  1. From the ScanSnap Manager Wi-Fi tab, select Enable Wi-Fi Scanning
  2. Turn on the Wi-Fi switch on the back of the scanner
  3. The scanner will detect your computer's current Wi-Fi network and, if required, prompt you for a network password
  4. Wait until you see the computer indicate that Wi-Fi scanning is enabled, then unplug the scanner from your computer

Next

Run through our Scanner Troubleshooting steps if you have any trouble.

Scanner troubleshooting

Getting support

For more detailed troubleshooting steps, see the ScanSnap support page or contact Evernote Support.

Prevent paper jams

Try these suggestions to prevent a paper jam:

  • scan fewer pages at one time
  • scan similar sizes of documents in one batch (receipts, cards, photos, documents)
  • adjust the width of the paper guide to just a little wider than the width of your documents
  • ensure the documents are all centered over the paper feeder

Resolve a paper jam

If you happen to have a paper jam, simply lift the lever on the right hand side of the ScanSnap to open the scanner and gently remove the paper.

Problems with Wi-Fi scanning

If your scanner is not connecting via Wi-Fi, try these steps:

  1. Ensure the Wi-Fi antenna on the back of your scanner is switched to the On position.
  2. Run the ScanSnap Wireless Setup Tool for Evernote Edition. Find and run the tool from inside your programs or applications menu.
    • Windows: Programs > ScanSnap Evernote Edition > ScanSnap Wireless Setup Tool for Evernote Edition
    • Mac: Applications > ScanSnap Evernote Edition > ScanSnap Wireless Setup Tool for Evernote Edition
  3. Check which type of security your wireless network is set up with. Most wireless networks will work just fine. If you run into any issues please contact Customer Support for assistance.

Regular scanner maintenance

It’s a good idea to keep both the scanner contacts and rollers clean. The following videos walk you through how to clean contacts and rollers, and how to order replacement rollers when necessary.

Cleaning the glass video

Cleaning the glass

If stray marks, dots, lines or residue appear on your scanned documents, you might need to clean your scanner's glass.

Cleaning the rollers video

Cleaning the rollers

If pages are consistently slipping or tilting or many pages are going through the scanner at the same time, try cleaning the rollers so they grab the paper better.

Replacing the rollers video

Replacing the rollers

The rollers should last for one year or 200,000 scans. If you have tried cleaning the rollers and pages still do not feed properly, replace the rollers. Rollers can be purchased online.

Next

See our list of Frequently Asked Questions

Frequently Asked Questions

Where can I buy ScanSnap Evernote Edition?

Buy it at the Evernote Market.

How do I get started?

  1. Download the Windows and Mac installer from the Evernote website.
  2. Read through the product guide

Is the ScanSnap Evernote Edition Software compatible with other scanners?

Since our hardware and software are so deeply integrated, features like auto-filing necessitate using the ScanSnap Evernote Edition hardware. 

What is the difference between the ScanSnap Evernote Edition and the ix500?

The entire scanning experience from setup through scanning have been re-imagined for the ScanSnap Evernote Edition. The primary differences are:

  • Get scanning faster with one-step setup of all drivers and software
  • Automatic document type detection and auto-filing: the scanner automatically identifies documents, business cards, receipts, and photographs and files them into the appropriate Evernote notebook
  • Never worry about terms like image resolution, DPI, color depth, or compression again. ScanSnap Manager Evernote Edition automatically chooses the optimal settings for visual quality and disk space
  • One-step wifi scanning easily clears your desk of wires
  • Business cards are automatically turned into rich contact notes with information from LinkedIn
  • Unintrusive scanning: scanning does not interrupt your workflow. Get notified of scans while staying focused on your current task.

Can I use my ScanSnap Evernote Edition with multiple computers?

Yes. The ScanSnap Evernote Edition will first scan to whichever computer is connected via the USB cord. If a USB connection is not available, the scanner will connect to your selected computer over a Wi-Fi connection. This means you can have the scanner connected to a computer via Wi-Fi and plug it in via USB to other computers when needed.

Can I scan to other destinations (like Dropbox, Google Drive, or Box) as options?

Yes, along with scanning to Evernote, you can also specify a destination directory for raw scanned files. You can do this by choosing to save copies of scanned files from the General tab of the ScanSnap Manager Evernote Edition.

Can the ScanSnap Evernote Edition scan directly to a mobile device?

The ScanSnap Evernote Edition currently requires a computer connected via USB or Wi-Fi with Evernote installed.

Does the ScanSnap Evernote Edition scan directly to the cloud (without a computer)? 

The ScanSnap Evernote Edition scans to Evernote on your computer over USB or a Wi-Fi wireless connection. Your scanned documents will sync from your computer to your Evernote account, where they will then be accessible from all your devices. This was a deliberate decision based on providing the best user experience and not on any technical limitations. Some of our rationale: 

  • We found that users value the ability to visually inspect scans before discarding their original documents. The delay from direct-to-cloud scanning made this difficult. Instead we minimized the time between scanning and on-screen document previews.
  • Scanning to the cloud makes multi-user environments challenging. i.e. picking a destination Evernote user would require an involved setup process and security considerations to avoid exposing accounts to data injection.
  • When an internet connection is not available, there is no perfect answer to what a direct-to-cloud scanner should do with scanned documents.

Does the ScanSnap Evernote Edition make PDFs searchable with optical character recognition (OCR)?

Yes, the Evernote Edition uses the industry leading text recognition engine from ABBYY to make text in documents searchable and selectable.

Does the ScanSnap Evernote Edition support manual control for color depth, image resolution, and compression?

Yes, but we automatically optimize your settings for image quality and size based on the detected scanned document type. For example, documents will be scanned as searchable PDFs but photographs will come in as high-quality JPEGs.

How does the business card scanning work?

When you scan a business card using the ScanSnap Evernote Edition, we use proprietary server-side image recognition technology to extract basic information and use it to create a rich contact note.

If you authorize Evernote to connect with your LinkedIn account, we will use the basic information found on the card to search LinkedIn on your behalf for more detailed contact information such as company, title, and profile photo.

This screenshot shows a rich contact note created by scanning a business card and automatically extracting details from online social networks.

How do I download or share my scanned files?

Every scanned file is saved automatically into a note inside Evernote. By default, documents are stored as PDF documents, while receipts, photos, and business cards are stored as jpg files. Since they are in Evernote, all your files are available on every computer and mobile device with Evernote.

  • Open a file: To open a file on your desktop computer, simply double-click on the file or right-click and select Open.
  • Save a file to your computer: To save a file to your computer, right-click and select Save or just drag the file out of the Evernote note into your desired computer folder.
  • Share a file via email: To share an individual scanned file through email, just click the Share icon inside the Evernote note. Select Email and your email program will open and attach the contents inside the email.
  • Share an entire notebook: Since your scanned files are automatically organized into your preferred notebook, you may share any notebook with other Evernote users. Simply right-click on the notebook on your computer inside Notebook view, and select Share.