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Make the most of your time on vacation by planning ahead. A travel itinerary template is an agenda of events associated with planned travel, usually having locations, times, and transport to get to all destinations. Rest assured that the information will be readily available at a moment’s notice.

Start each trip by writing down the specifics of your destination. This template gives you a spot to record the location and dates of your trip so you can stay organized and know when you’ll be away.

It’s easy to make a list of everything you want to do on a trip. It can feel overwhelming when the list is too long, and you’re not sure how you’ll accomplish everything. With a solid plan, you can block time in the morning, noon, and night to ensure you only schedule one thing at a time.

On short business trips especially, you might be wondering how it’s possible to fit in all your lunches, dinners, conferences, and more. This travel itinerary template gives you the space you need to put it all in writing, so you can sort it all out.

Keep all the information about your trip in one place. Write critical notes in this itinerary template—whether you need to pack formal attire or bring a gift to a client, you’ll remember everything.

By using this itinerary template, you’ll give yourself more flexibility to make last-minute plans. Planning ahead gives you the freedom to make other arrangements because you’ll know when your time is available.

Souvenirs are fun for everyone. Let the people you care about know you were thinking of them by picking one up. You can use the notes section to track the people you want to buy for and what they might like to receive.

When you’re trying to coordinate schedules with your work colleagues on a business trip or with family while on vacation, having a solid plan helps. Using an itinerary template ensures you have all the trip details in one place so you can let others know what you’re up to and when you’re free.

Itineraries can quickly get out of control if you add too many plans and try to do too much in a day. Even if you’re being bombarded by marketing emails enticing you to try every single activity your destination has to offer, it’s important to leave time for spontaneity.  

Map out your plans using a trip itinerary template, but leave some flexibility to savor the destination and avoid burnout. If you’re on an extra-long trip, it’s best to include some “nothing” days where you can do what you want, or simply rest and recharge your batteries.

Tip 1: Don’t cram too much into your travel itinerary template

Have a long layover? Add it to your vacation itinerary template. Layovers are a golden opportunity to squeeze a little extra sightseeing in. Make sure you write down transportation information ahead of time, along with your expected flight departure time. Remember to be conservative when estimating what time you need to be back at the airport or station—you’ll want to allow plenty of time, just in case. 

Many travelers don’t add these special time windows into their travel itinerary template and choose to sit in the airport instead. But with enough time and little planning, you can add an entirely new destination to your trip itinerary!

Tip 2: Take advantage of layovers

Always maintain flexibility and remember: you don’t have to stick to the plan. Just use our free itinerary template as a starting point and go from there. Adhering solely to your vacation planner template doesn’t give you the chance to share unexpected experiences with strangers and keeps your trip from pleasantly surprising you.

After all, that’s what travel is all about!

Tip 3: Be flexible

An itinerary template can be tailored to whatever type of trip you’re embarking on, whether it be attending a conference, relaxing in a tropical paradise, or exploring a historic European city. When you use a travel itinerary template, it’s easy to create and follow a schedule for maximum vacation or business travel fun! Here’s how to make the most of your travel itinerary.

Tips for making the most of your travel itinerary template